Terms and Conditions – Sankalp Suraksha Run

These Terms and Conditions govern registration for, participation in, and use of any website, registration page, communication channel, service or facility relating to the Sankalp Suraksha Run, organised by SANKALP.

For the purpose of these Terms and Conditions, the terms “SANKALP”, “we”, “us” and “our” refer to SANKALP, having its registered/operational office at:

Plot 54, Sagar Society, Road No. 2, Banjara Hills, Hyderabad, Telangana – 500034, India.

The terms “you”, “your”, “participant”, “registrant” or “user” refer to any person registering for, participating in, volunteering for, attending or otherwise engaging with the Sankalp Suraksha Run.

By registering for or participating in the Sankalp Suraksha Run, you agree to be bound by these Terms and Conditions.

1. Registration

Registration must be completed through the authorised registration method specified by SANKALP.
Participants must provide accurate, complete and current information at the time of registration.
SANKALP reserves the right to reject, cancel or suspend a registration where information provided is false, incomplete, misleading or otherwise does not comply with event requirements.
Registration is personal to the registered participant and may not be transferred to another person unless expressly permitted by SANKALP.
Registration may be subject to availability, participant limits, category restrictions and applicable registration deadlines.
Registration will be considered confirmed only after completion of the required registration process and receipt of any applicable registration fee.

2. Participant Eligibility

Participants must satisfy any age, category, fitness or other eligibility requirements specified for the Sankalp Suraksha Run.

Where a participant is a minor, registration and participation must be authorised by the participant’s parent or lawful guardian as required by applicable law and event rules.

SANKALP reserves the right to request proof of age, identity or eligibility where reasonably required.

3. Health and Fitness

By participating in the Sankalp Suraksha Run, you confirm that you are medically and physically fit to participate in the activity for which you have registered.

Participants are responsible for assessing their own health and fitness before taking part in the event.

If you have any medical condition, injury, allergy or other health concern that may affect your participation, you are encouraged to seek appropriate medical advice before participating.

You should provide relevant health and emergency information requested during registration accurately and completely.

SANKALP may, where reasonably necessary for safety reasons, prevent a participant from starting or continuing the event.

4. Assumption of Risk

You acknowledge that participation in running, walking or other physical activities involves inherent risks, including but not limited to:

Physical exertion and fatigue
Slips, trips and falls
Dehydration
Heat-related illness
Adverse weather conditions
Road or surface conditions
Contact with other participants
Traffic-related hazards
Personal injury
Medical emergencies

By participating, you voluntarily accept the ordinary and inherent risks associated with the event.

Nothing in these Terms and Conditions is intended to exclude liability where such exclusion is prohibited by applicable law.

5. Participant Safety

Participants must:

Follow instructions issued by SANKALP, event officials, volunteers, security personnel and medical staff.
Follow the designated event route.
Observe safety signs, barricades and traffic-control instructions.
Behave responsibly and with reasonable consideration for other participants and members of the public.
Immediately report any significant injury, medical emergency or safety concern to an event official.
Avoid participating while under the influence of alcohol, illegal substances or any substance that materially impairs safe participation.
Use appropriate clothing, footwear and equipment suitable for the event.

SANKALP reserves the right to remove any participant from the event where their conduct creates a safety risk to themselves or others.

6. Event Rules and Conduct

Participants are expected to conduct themselves respectfully throughout the Sankalp Suraksha Run.

The following conduct may result in disqualification or removal from the event:

Abusive, threatening or discriminatory behaviour
Deliberate interference with another participant
Damage to event property
Failure to follow safety instructions
Entering a category for which the participant is not eligible
Using another participant’s registration, bib or identity
Engaging in unlawful activity
Any conduct which SANKALP reasonably considers unsafe, disruptive or contrary to the spirit of the event

Decisions made by authorised event officials regarding safety, conduct and event administration will be treated as final, subject to applicable law.

7. Event Schedule, Route and Changes

SANKALP reserves the right to modify:

Event date
Start time
Reporting time
Route
Distance
Venue
Participant categories
Event format
Programme schedule
Other operational arrangements

Changes may be made due to weather, safety concerns, government directions, road restrictions, public emergencies, force majeure events or other circumstances beyond SANKALP’s reasonable control.

Where reasonably practicable, participants will be informed of significant changes through the contact information provided during registration or through official event communication channels.

8. Cancellation or Postponement

SANKALP may postpone, reschedule, shorten, modify or cancel the Sankalp Suraksha Run where reasonably necessary due to circumstances including:

Severe weather
Natural disasters
Public health emergencies
Government restrictions or orders
Security concerns
Civil disturbances
Road closures
Venue restrictions
Events beyond SANKALP’s reasonable control

In such circumstances, the treatment of registration fees, transfers or refunds will be determined in accordance with the event’s applicable cancellation and refund policy and applicable law.

9. Registration Fees and Payments

Where a registration fee is applicable:

Participants must pay the applicable registration fee at the time of registration.
Registration will be confirmed only after successful receipt of payment.
Payments may be processed through third-party payment gateways or service providers.
Participants are responsible for providing accurate payment information.
Any applicable taxes, platform fees or transaction charges may be included or displayed during the registration process.
SANKALP shall not be responsible for payment failures caused by incorrect payment information, banking restrictions, insufficient funds, technical failures outside SANKALP’s control, or transactions declined by the participant’s bank or payment provider.

10. No Refund Policy

All registration fees and other payments made for the Sankalp Suraksha Run are final and non-refundable.

Once payment has been successfully completed, no refund will be provided under any circumstances, including where a participant:

Chooses not to participate
Is unable to attend the event
Arrives late or misses the event
Is unable to participate due to personal, medical, travel or other reasons
Changes their mind after registration

Registration fees cannot be transferred, exchanged, adjusted or carried forward to another participant or future event unless SANKALP expressly decides otherwise in writing.

Participants are therefore requested to carefully review all event details, eligibility requirements and registration information before making payment.

11. Race Bibs, Timing and Results

Where race bibs, timing chips or similar identification systems are used:

Participants must use only the bib or timing device assigned to them.
Bibs and timing devices must not be exchanged or transferred without authorisation.
Participants must follow instructions regarding placement and use of timing devices.
Unauthorised transfer may result in disqualification.

Race timing and results may be subject to technical limitations. While reasonable efforts will be made to ensure accuracy, SANKALP does not guarantee that timing data will always be error-free.

SANKALP may correct results where an error is identified.

12. Personal Belongings

Participants are responsible for their own personal belongings during the Sankalp Suraksha Run.

Unless specifically accepted for safekeeping by SANKALP, SANKALP shall not be responsible for loss, theft or damage to personal belongings to the extent permitted by applicable law.

Participants are advised not to carry unnecessary valuables during the event.

13. Emergency Medical Assistance

In the event of an accident, injury or medical emergency, SANKALP or authorised event personnel may arrange reasonable first aid or emergency medical assistance.

Where reasonably necessary, emergency services may be contacted and a participant may be transported to a medical facility.

Participants remain responsible for personal medical expenses, hospital expenses, ambulance charges or related costs unless otherwise required by law or expressly undertaken by SANKALP.

14. Photography, Video and Media

The Sankalp Suraksha Run may be photographed, filmed or recorded.

Participants acknowledge that event photographs, videos or recordings may capture them incidentally or individually.

Subject to applicable law and required permissions, such content may be used by SANKALP for:

Event documentation
Social media
Website content
Reports
Publications
Awareness campaigns
Promotional material
Publicity relating to SANKALP and its activities

Where additional consent is legally required, including certain uses involving minors, SANKALP will seek the necessary consent.

15. Intellectual Property

All event-related content owned by or licensed to SANKALP, including:

Logos
Event names
Designs
Graphics
Photographs
Videos
Website content
Promotional materials
Printed material

is protected by applicable intellectual property laws.

No such material may be copied, reproduced, distributed, commercially exploited or used without SANKALP’s prior written permission, except where permitted by law.

Third-party trademarks and intellectual property remain the property of their respective owners.

16. Website and Event Information

SANKALP may update event information, website content, schedules, rules and related materials without prior notice where necessary.

While reasonable efforts are made to provide accurate information, SANKALP does not warrant that all website or event information will always be completely accurate, uninterrupted or free from technical errors.

Participants should rely on official SANKALP communications for final event instructions.

17. Third-Party Services and Links

The Sankalp Suraksha Run website or registration process may contain links to or integrate with third-party services, including:

Payment gateways
Registration platforms
Mapping services
Social media services
Timing providers
Communication services
Sponsor or partner websites

These third-party services may be governed by their own terms and privacy policies.

SANKALP is not responsible for the content, availability or independent practices of third-party websites or services.

18. Limitation of Liability

To the maximum extent permitted by applicable law, SANKALP shall not be liable for indirect, incidental, consequential or special losses arising from participation in or attendance at the Sankalp Suraksha Run.

Nothing in these Terms and Conditions limits or excludes any liability that cannot lawfully be limited or excluded.

Each participant remains responsible for exercising reasonable care for their own health, safety, belongings and conduct.

19. Indemnity

To the extent permitted by applicable law, participants may be responsible for losses or damages caused by their unlawful, fraudulent, reckless or wilfully improper conduct during the event.

This provision does not require a participant to indemnify SANKALP for liability that cannot legally be transferred or excluded.

20. Privacy and Personal Information

Personal information collected through registration or participation in the Sankalp Suraksha Run will be handled in accordance with SANKALP’s applicable Privacy Policy.

By submitting registration information, you confirm that the information provided is accurate and that you have authority to provide any information relating to emergency contacts, guardians or other individuals.

21. Force Majeure

SANKALP will not be responsible for delay, modification, interruption or cancellation of the event caused by circumstances beyond its reasonable control, including natural disasters, extreme weather, epidemic or pandemic conditions, government action, war, civil disturbance, security threats, transportation disruption, road closure or similar events.

22. Governing Law and Jurisdiction

These Terms and Conditions shall be governed by the laws of India.

Subject to applicable law, disputes arising in connection with the Sankalp Suraksha Run, these Terms and Conditions or related services shall be subject to the jurisdiction of the competent courts at Hyderabad, Telangana.

23. Changes to These Terms

SANKALP may revise these Terms and Conditions from time to time to reflect changes in event arrangements, operational requirements or applicable laws.

Updated Terms and Conditions may be published on the website or communicated through official event channels.

Continued participation following an applicable update will be subject to the revised terms to the extent permitted by law.

24. Contact Information

For questions relating to registration, participation or these Terms and Conditions, please contact:

SANKALP
Plot 54, Sagar Society
Road No. 2, Banjara Hills
Hyderabad, Telangana – 500034
India

Email: support@sankalpsuraksharun.com

Last Updated: 15-April-2026