Privacy Policy – Sankalp Suraksha Run
This Privacy Policy explains how SANKALP (“SANKALP”, “we”, “us” or “our”) collects, uses, stores and protects personal information provided by participants, volunteers, supporters and other individuals in connection with the Sankalp Suraksha Run, including through our website, registration forms, event platforms and related communications.
By registering for, participating in or otherwise interacting with the Sankalp Suraksha Run, you acknowledge the practices described in this Privacy Policy.
SANKALP is committed to protecting your personal information and using it responsibly for purposes connected with the organisation, management, safety and promotion of the Sankalp Suraksha Run.
We may update this Privacy Policy from time to time. Any revised version may be published on our website or communicated through appropriate event channels.
1. Information We May Collect
Depending on your involvement in the Sankalp Suraksha Run, we may collect information such as:
- Full name
- Age or date of birth
- Gender, where required
- Residential address, city, state and PIN code
- Mobile number
- Email address
- Emergency contact name and telephone number
- Registration category or running category
- T-shirt size or other event merchandise preferences
- Identification details, where reasonably required for registration or verification
- Payment and transaction details relating to registration fees or donations
- Health, medical or fitness-related information voluntarily provided by you or required for participant safety
- Dietary or accessibility requirements, where applicable
- Participation, timing, race result or attendance information
- Photographs, videos and audio recordings captured during the event
- Feedback, survey responses and other information voluntarily provided by participants
- Website usage and cookie-related information
- Any other information reasonably required for organising, managing and conducting the Sankalp Suraksha Run
2. How We Use Your Information
We may use the information collected for purposes including:
- Processing and confirming your registration for the Sankalp Suraksha Run
- Verifying participant details
- Communicating event schedules, instructions, route details, reporting times and important updates
- Managing participant bibs, race categories, timing and results
- Coordinating volunteers, event staff and participants
- Providing event-related products, services or merchandise
- Processing registration fees, donations or refunds, where applicable
- Managing health, safety and emergency situations during the event
- Contacting your nominated emergency contact where reasonably necessary
- Making reasonable arrangements for medical, accessibility or other participant requirements
- Maintaining internal administrative and financial records
- Improving future Sankalp activities and events
- Conducting surveys, feedback exercises and event analysis
- Sending information about future Sankalp programmes, events or initiatives where permitted and where you have agreed to receive such communication
- Complying with legal, regulatory, accounting, security or law-enforcement requirements
- Preventing fraud, misuse, safety incidents or unauthorised activity
3. Health and Emergency Information
For participant safety, we may request limited health or medical information, such as information about medical conditions, allergies, disabilities or other circumstances that may be relevant during the Sankalp Suraksha Run.
Such information will be used primarily for event safety, emergency response and reasonable participant assistance.
Participants are responsible for providing accurate and relevant information and for assessing whether they are medically and physically fit to participate in the activity.
Where an emergency occurs, SANKALP may share necessary information with authorised event staff, medical personnel, hospitals, ambulance providers, emergency services or your nominated emergency contact when reasonably required to protect your health or safety.
4. Photographs, Videos and Event Coverage
The Sankalp Suraksha Run may be photographed, filmed or otherwise recorded by SANKALP, authorised photographers, media representatives, event partners or service providers.
Photographs, videos or recordings from the event may be used, subject to applicable law and permissions, for purposes such as:
- Event documentation
- News and media coverage
- SANKALP’s website and social media platforms
- Reports and publications
- Awareness campaigns
- Promotional materials relating to SANKALP or the Sankalp Suraksha Run
- Future event communication and publicity
Where required, appropriate consent will be obtained for specific uses, particularly in relation to children or other individuals for whom additional safeguards apply.
5. Children and Minor Participants
Where a participant is below the age permitted to independently provide consent under applicable law, registration and participation should be completed or authorised by the participant’s parent or lawful guardian.
We may collect limited information about minors where required for registration, event administration, safety and participation.
Parents or guardians should ensure that information provided on behalf of a minor is accurate and that they understand the event’s applicable participation terms and privacy practices.
6. Sharing of Personal Information
We do not sell or rent participants’ personal information.
7. Marketing and Promotional Communications
Where permitted, we may use the contact details provided by you to communicate information about future SANKALP activities, programmes, campaigns.
Where consent is required for such communications, you may choose whether to provide that consent.
You may request to stop receiving promotional communications at any time by using the unsubscribe mechanism provided in the communication or by contacting SANKALP.
Operational communications concerning an event for which you have registered may still be sent when necessary.
8. Cookies and Website Information
Our website may use cookies and similar technologies to improve functionality, analyse website traffic and understand how visitors use the site.
Cookies may help us:
- Remember user preferences
- Analyse website traffic
- Improve website performance
- Understand which pages or services are most useful to visitors
- Support event-registration functionality
A cookie does not give us unrestricted access to your computer or device.
You may configure your browser to reject or restrict cookies. However, disabling certain cookies may affect some website or registration features.
9. Data Security
SANKALP is committed to taking reasonable administrative, organisational and technical measures to protect personal information against:
- Unauthorised access
- Misuse
- Loss
- Alteration
- Disclosure
- Destruction
Access to personal information will be limited, as reasonably practicable, to persons who require the information for legitimate event, administrative, safety or legal purposes.
No internet transmission or electronic storage system can be guaranteed to be completely secure, and participants should exercise appropriate care when sharing information online.
10. Retention of Information
We will retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including event administration, record keeping, legal compliance, financial reporting, dispute resolution and legitimate organisational requirements.
Information that is no longer required will be deleted, anonymised or securely disposed of in accordance with applicable requirements and our internal procedures.
11. Your Choices and Rights
Subject to applicable law, you may contact SANKALP to:
- Request information about personal data held about you
- Request correction of inaccurate or incomplete information
- Withdraw consent where processing is based on consent
- Request deletion or erasure of information where applicable
- Opt out of promotional or marketing communications
- Raise a concern regarding the handling of your personal information
Withdrawal of consent will not affect processing that was lawfully carried out before the withdrawal.
Certain information may need to be retained where required by law or where necessary for legitimate administrative, contractual, safety or legal purposes.
12. Third-Party Websites and Platforms
Our website, registration communications or event materials may contain links to third-party websites, payment gateways, registration systems, social media platforms or other external services.
Once you access a third-party service, its own privacy practices and terms may apply. SANKALP is not responsible for the privacy practices of independent third-party websites or platforms.
Participants are encouraged to review the privacy policies of such third parties before submitting personal information.
13. Changes to This Privacy Policy
SANKALP may revise this Privacy Policy when necessary to reflect changes in the Sankalp Suraksha Run, our practices, technology or applicable legal requirements.
The updated policy may be made available through the SANKALP website, event-registration page or other appropriate communication channels.
14. Contact Us
For questions, corrections, privacy requests or concerns regarding this Privacy Policy or personal information relating to the Sankalp Suraksha Run, please contact:
SANKALP
Plot 54, Sagar Society
Road No. 2, Banjara Hills
Hyderabad, Telangana – 500034
India
Email: dpoprivacy@sathguru.com.
Please include sufficient details in your request so that we can identify and address your concern appropriately.
Last Updated: 15-April-2026